- PROCEEDINGS INSTRUCTIONS & DEADLINES -

The Proceedings Instructions page is designed to help you prepare your final paper for the conference proceedings. It is imperative that you follow these instructions to ensure that your paper is in the correct format (ACM) and acceptable for publication and distribution to the IEEE and ACM Digital Library.

To be published, an accepted paper must:

• Complete and submit an ACM electronic Copyright Form by Friday, August 7.
• Adhere to the proper template (ACM).
• Be a maximum of 8 pages long (6 free of charge and a $150 per page charge for the additional pages. Please note: the extra page payment must be received by MP Associates by July 29 in order for submission to be complete).
• Be an IEEE eXpress compliant PDF.
• Be submitted by the proceedings deadline.
• Be presented at ICCAD by an author of the paper.

IMPORTANT: Final camera-ready versions must be identical to the submitted papers with the following exceptions: 

• Inclusion of author names/affiliation
• Correction of identified errors
• Addressing reviewer-demanded changes. 

NO OTHER MODIFICATIONS of any kind are allowed including modification of title, change of the author list, reformatting, restyling, rephrasing, removing figures/results/text, etc. The TPC Chairs reserve the right to finally reject any manuscripts not adhering to these rules. A report detailing all the revisions made must be submitted together with the final cameraready manuscript once any revision is conducted. 

- RECEIVE AND CONFIRM Paper/Presentation details -

Deadline: Monday, August 3

Paper/presentation details will be emailed to you — please make any corrections to the title and author information, indicate the speaker for each presentation, and re-submit to MP Associates by the deadline.

- FINAL PAPER DEADLINE -

Deadline: Friday, August 14

Final papers must be uploaded no later than Friday, August 14. Each speaker will receive a link via email where they can upload the paper.

- REGISTRATION FOR PRESENTERS -

Deadline: Monday, August 17

• Speakers will receive registration instructions. Please contact Nannette Jordan with registration questions.
• One person from each paper must be registered at the Speaker Conference rate and present the paper at ICCAD before the final paper will be published.
• Failure to register prior to the deadline will result in your paper being removed from the conference proceedings. ACM also reserves the right to exclude a paper from distribution after the conference if the paper is not presented at the conference by an author of the paper.

- EXTRA PAGE PAYMENT (IF APPLICABLE) -

Deadline: Wednesday, August 19

• Maximum number of pages for the final paper is 8 pages.
• 6 pages are free of charge.
• Each additional page beyond six pages will be charged $150 per page.

General Information OF ICCAD

The ICCAD 2020 will take place purely virtual this year to reflect the current COVID-19 situation.

The presentations of all ICCAD papers are prerecorded this year. Each registered attendee of ICCAD will get access to all presentations via the Whova platform starting from Monday, October 26, one week before the actual conference start date.

Each paper is only briefly introduced within the individual 30 minutes technical session (cf. agenda on https://iccad.com/agenda by a pitch talk of max. 90 seconds and followed by five minutes Q&A. All live sessions will also be streamed via the Whova platform.

All the pitch talks are prerecorded to ensure a smooth operation during ICCAD. The individual pitch talk is then live broadcasted to the audience during the technical session. Thus, the interested attendee is asked to watch the full presentations in advance to the technical session.

SLIDE REGULATIONS

Please note the following regarding your presentations:

Please note if the presentation guidelines are not used in the final pre-recorded video, your presentation may be removed from the program (which in turn will lead to a withdrawal of your paper).

• ONLY PPT, PPTX, or PDF files are allowed
• ONLY landscape (horizontal) orientation may be used
• We do not allow any information in the footer except for the page number. Everything else will just distract from the content of the slides
• Company/University name and/or logo may only appear on the title (first slide) page
• Please include your name/affiliation and a short bio to your second slide with an optional photo to introduce yourself to the audience

IMPORTANT DEADLINES

The important deadlines for the presentation preparation are as follows:

1) Draft slides due Friday, September 11
2) Final slides due Monday, October 5
3) Final presentation due Monday, October 12
4) Pitch talk due Friday, October 16

Please find further information about the specific Steps 1-4 below.

PRESENTATION REVIEW PROCESS

STEP 1: SUBMIT DRAFT SLIDES AND BIO FOR REVIEW

Deadline: Wednesday, September 16

Prior to the conference, the session chair will review each presenter's slides and provide feedback to the speaker.

• On  Friday, September 11, the speaker will receive an email with instructions and a link to upload their presentation slides for review by September 16.
• When the session chair has completed their slide review, the speaker will receive an email notification to log back into the review site to view the session chair comments.
• Please contact the session chair if you do not hear from them with feedback by Wednesday, September 16. You will find their email at the top of the page where you upload your slides.

STEP 2: UPLOAD FINAL SLIDES FOR PRESENTATION AND ARCHIVE

Deadline: Monday, October 5

All speakers are asked to upload their final presentation slides so they can be included in the ICCAD Archive pages on iccad.com. Please upload slides to the same page you uploaded your final paper. If you need the link, please contact Sandy Owens

sandy@mpassociates.com

STEP 3: UPLOAD FINAL VIDEO PRESENTATION

Deadline: Monday, October 12

Your final video presentation is due by October 12. Final video files are required to be saved as an MP4 file. The maximum allowed file size is 200MB.

A maximum length of 20:00 minutes is allowed, while the video has to be at least 10:00 minutes long (strict).

It is critical that you follow the file naming convention for your presentation and video. The format of this convention is as follows, not following these guidelines may result in your presentation not being properly uploaded to the ICCAD program:

Video:
1A_1_Doe.mp4

Assume that John Doe is giving an exemplary presentation talk on Monday at 8:00 am.

1A.1
The New Frontier in Electronic Circuit Design

Speaker:
John Doe – New York University, USA

His session number is 1A, and the talk number is 1. Hence, he would name his video file:
1A_1_Doe.mp4

If you don’t know your session number or talk number within the session, you can find it by searching the online Conference Program: https://iccad.com/agenda

Please also consider the best practices for AV recording:
https://iccad.com/audiovideo_recording_best_practices

STEP 4: UPLOAD PITCH TALK (FOR LIVE SESSION)

Deadline: Friday, October 16

Your (pre-recorded) pitch talk will be shown during your live session by your session moderator and is followed by a five-minute Q&A. Keep in mind that the audience may already have watched the full presentation and, hence, try to highlight the primary contribution of your work and stimulate the subsequent Q&A session by this pitch talk.

This pitch talk is due by October 16. Pitch talk files are required to be saved as an MP4 file. The maximum allowed file size is 40MB.

A maximum length of 1:30 minutes is allowed, while the video has to be at least 1:00 minute long (strict). You are allowed to present up to three slides during the pitch talk.

Apply the same name convention as stated in STEP 3, however, add the prefix
PITCH to the filename as follows: PITCH_1A_1_Doe.mp4

Considering the example of STEP 3 results in:
PITCH_1A_1_Doe.mp4

Once you have final video presentation and pitch talk saved please upload to: You will receive an email from sandy@mpassociates.com with full details as to where you will upload your video.

Note that your session moderator will review both videos. For the case that a video does not fulfill the guidelines as described in STEP 3 and 4, a further revision is obligatory.

Should you have any questions or need further assistance, please contact Sandy Owens sandy@mpassociates.com or the technical program chair’s adjutant, Sebastian Huhn huhn@informatik.uni-bremen.de.