2020 International Conference On Computer Aided Design

The Premier Conference Devoted to Technical Innovations in Electronic Design Automation

November 2-5, 2020VIRTUAL CONFERENCE

Audio/Video Recording Best Practices

Make the most of your Virtual ICCAD 2020 Presentation with these helpful video and audio recording best practices.

PRO-TIPS AND BEST PRACTICES

Presentation:

  • Content - Since there may be an international audience, be mindful of the time zones and language differences. Don’t use slang or jargon as your audience may not interpret it the same way. This may be viewed after the event, so the material needs to have a shelf life.
  • Slides -
  • To keep the audience engaged, for every 20-45 seconds, you will need to either present a new slide or highlight something on the existing slide. Use pictures and minimal text (3-5 words per slide | large font and high color contrast). Less is more – focus on the “Must-know”.
  • Delivery - Look directly into the camera as often as possible to make eye contact with your audience. Speak with conviction, at a moderate rate, vary your pace and add pauses as appropriate. IE: Pause after bringing up a key point or a new slide – this gives you a moment to think and allows the audience to process the information. Don’t rush through your presentation. When you are “listening”, look directly into the camera or it will look like you are not paying attention.
  • Audience Interaction - Create opportunities to engage your audience – ask viewers to submit questions in the comments/chat tool. Ask viewers to participate in polls or quizzes.
  • Practice, practice, practice
  • Be natural  

Attire:

  • Content - Wear solid colors
  • Slides - Avoid stripes or bold patterns

Camera:

  • Set your camera at eye level - Often, this means propping up a laptop. You want your head and shoulders to take up the majority of the frame. Ideally, the top of your head will touch the top of the frame and the camera will be capturing you straight-on or looking slightly down on you.
  • Position you self-preview window near your webcam - Use your mouse to move your video preview of yourself close to your webcam. This will encourage your eyes to look near the webcam, rather than off to the side, giving your viewers the impression that you are looking at them.
  • Check your light - The best lighting is diffused, from both sides and not overly bright. Two small lamps on either side of your computer, placed slightly behind the camera, is a simple way to achieve attractive lighting. Avoid having a window behind you, as this may create a "witness protection program" effect.

Tips on Lighting & Video:

  • Charge your headset: Ensure that your computer and audio equipment are fully charged.
  • Green screen: Zoom has the ability to create "virtual backgrounds" behind you. These are not required but can be handy to obscure a cluttered background. These work best if you have a true "green screen" behind you, but it is not strictly required if your computer has sufficient hardware. Click the up-arrow next to the "Start Video" button on your Zoom toolbar to access the virtual background feature. Choose from the images provided or upload your own. We recommend nature photos from unsplash.com, but remember, keep it simple! You are the star, not your background.
  • Don’t compete for bandwidth: If you are presenting from a location with consumer-grade Internet bandwidth, ensure that you are not competing for bandwidth with others in your household. Someone may have to take a break from Xbox gaming.
  • Silence the interruptions: Mute your phone and exit any programs that might pop up notifications during your presentation (e.g., Slack, Outlook, Skype, etc.) If you have pets, children or poltergeists, take precautions to ensure that they do not disturb your presentation.
  • Q & A: Practice how you will handle chat questions. Keep responses short and to the point. Have a few questions to suggest and answer yourself to get the audience to participate in the chat session.
  • End of Presentation: Remember to say good-bye and thank everyone for attending.

Lighting Tips & Helpful Links: